Spa booking software for rooms and therapists

Rooms, therapists, and treatment times

Each treatment room is a resource, such as the Spa Massage Room or the Facial Suite, and every booking holds its room for the session length set on the service or the room. BOC checks the therapist and the room before each booking, so the next treatment starts when the room is free. A shared room can take two guests at once with a Booking Capacity rule.

The booking interval sets the rhythm of your day, from 15 to 180 minutes, so treatments start on the hour or the half hour. Women only and Men only capacity and hours suit separate sessions for each, and the calendar colors every visit by service or by room.

Packs, payments, and the evening count

Massage packs and facial courses are packages with a price, a number of sessions, an expiry in days, and a renewal price. When the last session is used and staff book the next visit, BOC offers Renew package or Pay next session only. The team receives a Package expiry notice in the inbox the day before a guest's package ends.

At the cashier, a guest paying partly in cash and partly by card settles one bill with Add another payment option, and a second currency is taken at the day's official rate. Expenses are entered on the same screen, and Net after expenses shows the evening count at a glance.

Guests and therapists

Each guest's file holds allergies, notes, and every past treatment, so the therapist reads them before a massage or a facial. Guests sign a health and treatment consent in their own language in the BOC app, and the signed copy stays on the file.

Therapists get their hours on the Duty tab with shift templates such as Day and Evening. Commission rules can pay a share of each package payment as guests pay in installments, and VIP prices and VIP Performance on the dashboard show how your regular guests are served.

How it works in BOC

1. Add rooms and treatments. Create each room as a resource and each treatment with its price and session time.
2. Set the rhythm. In Booking Settings, choose the booking interval and any women-only or men-only hours.
3. Create your packs. In Package Settings, set the sessions, the price, the expiry, and the renewal price.
4. Book the guest. Book the treatment with the therapist and the room. The guest signs the consent in the app.
5. Close the day. Take payment at the cashier, enter the day's expenses, and read Net after expenses.

Everyday challenges

What your team gains

• Each treatment books its room and its therapist.
• A booking interval and session times that match your treatments.
• Packs with expiry, renewal, and a subscriber list.
• Split payments across methods and two currencies.
• Health consents signed in the guest's own language.
• Therapist shifts and commission in the same system.

The BOC features that solve them

• Rooms & Devices Massage rooms and facial suites booked with each treatment, with clash checks.
• Smart Calendar The whole spa day by room and therapist, with colors that follow each visit.
• Packages Massage packs with sessions, expiry, renewal, and a list of subscribers.
• Booking Rules Booking interval, room capacity, and women-only or men-only hours.
• Cashier & Daily Income Split payments, expenses, and Net after expenses for the evening count.
• Contracts & Consent Health and treatment consents in three languages, signed in the app.
• Staff Commission A share of each package payment for the therapist, due on payday.
• Shifts & Roster Day and Evening shifts and a weekly view of who is on duty.

Questions