Sports club software for coaches and sessions

Coaches, courts, and classes

In BOC, coaches appear as staff and studios or courts as resources, so every booking shows who and where. Reception books a private session from the member's file with the coach, the court, and a free time, and the booking window crosses out times that are already taken.

A class can take several members at the same time: a Booking Capacity rule sets how many visits a service, a studio, or a coach holds at once, from 1 to 100. VIP customers only places keep spots for VIP members at busy hours, and Availability & Working Hours open each service on its own days and times.

Training packs and the front desk

A training pack or a monthly plan is a package with a number of sessions, a price, an expiry in days, and a renewal price, and each option in it names the coaches and courts it covers. Each booked session counts toward the pack, and View Clients lists every member with their status and the sessions they have taken.

The cashier takes session fees, pack payments in full or in parts, and product sales such as drinks or gear, next to the day's expenses. Members sign the club rules or a liability form in the BOC app, and the signed copy stays on their file.

Your coaches on duty

Coaches and front-desk staff clock in and out from My HR on their phone with a selfie, and BOC accepts the punch inside the radius you set around the club, from 25 to 500 meters, so a club with a car park can widen the circle. Shift templates such as Morning and Evening cover early and late hours, and HR home counts who is on duty and who arrived late.

Commission rules pay coaches from pack payments, and a Product goal gives the front desk a sales target with a bonus. Roles keep packages, prices, and data export with the office, and clubs with several venues offer a pack on every branch or only on the ones that run it.

How it works in BOC

1. Add coaches and courts. Add your coaches in Team and create each court or studio as a resource.
2. Set class sizes. In Booking Settings, set Max Allowed Per Visit for each class, studio, or coach.
3. Create training packs. In Package Settings, set the sessions, the price, the expiry, and the renewal price.
4. Draw the geofence. On Pay rules, press Use branch location and pick a radius that fits the club.
5. Run the front desk. Book sessions, take payments at the cashier, and follow each pack in View Clients.

Everyday challenges

What your team gains

• Coaches as staff and courts or studios as resources on every booking.
• Classes with a set number of places, from 1 to 100.
• Training packs with expiry, renewal, and a member list.
• Front-desk payments, product sales, and expenses on one board.
• Phone clock-in for coaches with a selfie, checked against the club's location.
• Shifts, commission, and payouts in the HR area.

The BOC features that solve them

• Smart Calendar Every coach and court on one calendar, with clash checks on each booking.
• Booking Rules Class sizes, VIP places, and the days and hours each service runs.
• Packages Training packs with sessions, expiry, renewal, and a list of members.
• Cashier & Daily Income Session fees, pack payments, product sales, and expenses at the front desk.
• GPS Attendance Phone clock-in with a selfie inside the radius you set around the club.
• Shifts & Roster Morning and Evening shifts for coaches and reception, with late arrivals on HR home.
• Staff Commission Coach commission from pack payments and a product goal for the front desk.
• Contracts & Consent Club rules or a liability form, signed in the app and kept on the member file.

Questions